EBMA 2022 Annual Meeting
January 10-13, 2022
El Conquistador Hotel, Tucson, AZ


The 2022 Annual Meeting Program Committee, Lisa Maisonneuve of CrossCan Educational Services, Margaret Bryant of Orca Book Publishers, and Holly Merriman of Ingram Content Group, present this year's meeting: Navigating the New Normal

With the help of both SLJ and ASCD Smartbrief, our first education session will give you the most up-to-date look at our current transitional period in education. Delving down deep through detailed analysis to find out what the ever changing needs are in classrooms and libraries. We’ll be looking at digital vs print; what will come out on top in the post-pandemic school? What are the best ways to market and how do libraries and classrooms want to be contacted? What’s top of mind when choosing resources this year? In addition to the current/future snapshot of the classroom and library, the programming committee has also put together a session on Indigenous Voices to bring to light the need for Lived Experiences publishing in our schools and libraries.

Click the images below for details regarding the agenda, hotel reservations, transportation information, one-on-one session advice and to register. For questions, please contact  info@edupaperback.org

Interested in sponsoring or exhibiting at the annual meeting? Click here for details about the opportunities, to download the prospectus or to register. 

COVID POLICY- New 9/17/21

EBMA has established a policy* that all attendees must wear masks at indoor non-meal functions within the EBMA meeting space.  Additionally, attendees will be required to show proof of being fully vaccinated (final shot before December 27, 2021).  An original copy, photocopy, or picture on a device of the vaccine card may be presented as proof of status at registration.

Hotel and venue staff will be asked to wear masks in EBMA event spaces.  All state and local guidelines will be followed along with the mask and health status policy EBMA has established for the spaces occupied by the organization.

This link to the hotel website explains the precautions they are taking. Room setups will provide appropriate social distancing.  EBMA plans to utilize as much outdoor space as possible for social events so attendees are encouraged to bring appropriate clothing.

*All local, state, and federal legal requirements will be met or exceeded by EBMA.  These regulations, along with the health environment, may change and EBMA policy will adjust.  The requirements for proof of vaccination will not be adjusted.


Activities

EBMA is offering two new events associated with the 2022 meeting.

Peppersauce 4-hour Desert ATV Tour- Limited to 20 People; Sunday January 9, 2022 from 12:00 PM MST until 6 PM MST

Have fun with your EBMA colleagues taking turns driving 2 or 4-person ATV vehicles through the Arizona desert about an hour away from the El Conquistador hotel.  A  professional guide will lead the pack throughout the desert and into very interesting terrain.  The tour includes transport to and from the hotel and 3.5 hours of off-road action.  The cost is $137.50 and a waiver will need to be signed on-site.

Mezcal, Whiskey, and Liquor Tasting and Pairing

Celebrate the conclusion of the meeting with a tasting of the Southwest's lesser known libation- Mezcal.  Along with local whiskeys and out distillations we will have time with a local expert on these beverages and learn how they are made and paired.  Must be 21 years old to participate.  Participation will include drinks and pairing snacks.  The cost is $55/person.

You can also register for both events for $192.50.  If you have already registered for the 2022 meeting, you can add these events to your registration here.  If you have not yet registered for the meeting, you can include these events on the meeting registration.








SPONSORS







MEETING AGENDA 

 Sunday, January 9th  
 Afternoon  Optional Offsite Tour (off road UTV)- Extra Ticket Required (TBD)
 Monday, January 10th  
 3:00-6:00 PM REGISTRATION OPEN
 3:00-6:00 PM SET-UP FOR ONE-ON-ONE SESSIONS
 6:00-6:45 PM WELCOME TO OUR ANNUAL MEETING
Cocktail Reception for all attendees
 6:45-9:00 PM

AWARDS PRESENTATION & OPENING NIGHT DINNER

Ludington Award to be presented

   
 Tuesday, January 11th  
 7:00-8:00 AM BREAKFAST
AND SET-UP FOR THE ONE-ON-ONE SESSIONS
  
 8:00-9:15 AM

WELCOME TO THE ANNUAL MEETING

Educational Session: Publishing Authentic Indigenous Voices - a panel discussion featuring indigenous authors

  • Dawn Quigley- Moderator (HarperCollins)
  • S.D. Nelson (Abrams)
  • Michael Hutchinson (Second Story Press)
  • Monique Gray Smith (Orca Book Publishers)
 9:30 AM-12:05 PM  ONE-ON-ONE SESSIONS
 10:00-11:00 AM

PUBLISHER PROGRAMMING  

A discussion about Middle Grade and Social Emotional Learning and the EBMA conducted survey of wholesalers.  Panelists include school librarians, collection development professionals, and other industry leaders.

 12:15-1:15 PM

LUNCH

Featured Guest Author: Joanna Ho, HarperCollins Children's Books

Joanna Ho burst onto the children's books scene with her debut #ownvoices picture book, EYES THAT KISS IN THE CORNERS, that was an instant New York Times bestseller and strong seller in the ed market, too. She will follow up in Fall 2021 with PLAYING ON THE BORDER, a picture book based on real experiences of world renowned musician Yo-Yo Ma. With timely themes of combatting xenophobia, Joanna’s works are stunningly-illustrated classroom staples.

 1:30-4:00 PM  ONE-ON-ONE SESSIONS   
 2:00-3:00 PM 

PUBLISHER PROGRAMMING - repeat of morning session

 6:00 PM CASUAL EVENING RECEPTION AND DINNER
Wild West Theme
   
 Wednesday, January 12th  
 7:00-8:00 AM BREAKFAST 
 8:00-9:15 AM 

Educational Session: What Role Will Print and Ebooks Play in Schools Post-pandemic?

This session features a detailed analysis to find out what the ever changing needs are in classrooms and libraries. We’ll be looking at digital versus print; what will come out on top in the post-pandemic school? What are the best ways to market and how do libraries and classrooms want to be contacted? What’s top of mind when choosing resources this year?

This session will include results from surveys done by School Library Journal and ASCD SmartBrief.
  • Eric Heidemann - Fuji Associates, Moderator
  • Cathy Hoey- School Library Journal, Panelist
  • Amanda Jones- 2021 SLJ School Librarian of the Year
 9:30 AM - 1:00 PM ONE-ON-ONE SESSIONS

 1:05 PM-2:05 PM LUNCH
 2:15-4:15 PM ONE-ON-ONE SESSIONS

 6:30-7:15 PM PRESIDENT'S RECEPTION 
 7:15-9:15 PM

PRESIDENT'S DINNER 

Featuring Guest Author: Grace Lin (Little Brown Books)

Grace Lin, a NY Times bestselling author/ illustrator, won the Newbery Honor for “Where the Mountain Meets the Moon” and the Theodor Geisel Honor for “Ling and Ting.” Her novel “When the Sea Turned to Silver” was a National Book Award Finalist and her picture book, “A Big Mooncake for Little Star” was awarded the Caldecott Honor. Grace is also an occasional commentator for New England Public Radio, a reviewer for the NY Times, a video essayist for PBS NewsHour, and the speaker of the popular TEDx talk, “The Windows and Mirrors of Your Child’s Bookshelf,” as well as hosting the two podcasts: kidlitwomen* and Kids Ask Authors. In 2016, Grace’s art was displayed at the White House where Grace, herself, was recognized by President Obama’s office as a Champion of Change for Asian American and Pacific Islander Art and Storytelling.

   
Thursday, January 132th  
 7:30-8:30 AM BREAKFAST
 8:30-8:45 AM

EBMA ANNUAL BUSINESS MEETING

Discussions of future strategies of our organization and how it can best continue to serve its members. Moderated by the EBMA President. 

 9:00 AM - 11:00 AM ONE-ON-ONE SESSIONS- end time subject to change
 Afternoon  Optional Offsite Tour- extra ticket required

HOTEL INFORMATION

When you think of the Southwest, windswept mountains, wildflowers, fiery-red sunsets and a deep-rooted desert culture spring to mind and nowhere is this soul-stirring tableau captured more spectacularly than at the El Conquistador Tucson. Named "Best Experiential Hotel" by Hotel Interactive ® Lodging Industry Elite Awards and recognized as a Top 52 Hilton Hotel by Forbes, El Conquistador Tucson invites you to escape and experience the colors, textures, and singular details of our uniquely Southwest resort. 

Rates

Guestroom rates at the El Conquistador Tucson are $195/night. These rates are subject to applicable taxes of approximately 15%.  Please note, the hotel has extended the room rates to our group from January 8-14 (subject to availability), so plan to to arrive early or stay late explore Tucson! 

Reservation Instructions 

You may reserve a room online by clicking here. You will be directed to the property's reservation page and the "2022 EBMA Annual Meeting" should be displayed on the right hand side of the page. Select your desired check-in and check-out dates to find available rooms and to begin the reservation process.  The reservation site may say that the hotel is sold out but that is because our block of shoulder nights is sold out at this time. We are working to add more nights.

Please note: The cut-off for reservations is Tuesday, December 21. The hotel will continue to accept reservation after this date, however room rates will be based on availability. 

On-site or nearby activities include the newly renovated spa, hiking and biking, nearby golf, and tennis.   Onsite dining options may be found here.

TRANSPORTATION TO TUCSON

There are two international airports which service the area.  The closest airport is Tucson International which is about 22 miles from the resort and a 30-40 minute drive.  We recommend using this airport if possible.  It is a smaller airport with plenty of in-terminal transportation options.

Phoenix Sky Harbor International is approximately 100 miles and 90 minutes away.

Ground Transportation Services

Guests may use taxi, ride share apps, or rent vehicles for travel to/from the hotel.   Hertz has limited on-site rentals available if you do not have a car but wish to use one for a day.  

ONE-ON-ONE SESSION ADVICE

Several EBMA members have indicated on their evaluation forms that it took them a few years to make their One-on-One sessions really pay off, especially since they are only eight minutes long. To get everything possible out of these brief meetings, you really have to plan ahead. Here are some tips that may get you up and running more quickly.

  1. In early December, you will receive from EBMA, by e-mail, registration lists for the 2022 EBMA Annual Meeting.
  2. Complete the Profile Form by November 2024: The Profile Forms are offered as an electronic web form that you will fill out online (Publisher Form or Wholesaler Form). The material collected on the form has also been updated and reduced to pertinent information about your company. During the registration process you will be given the option to select receiving an online profile book only prior to the meeting or a hard copy bound profile book onsite at the annual meeting.
  3. Be sure to characterize your business clearly—EBMA members are NOT all alike!
  4. Be certain that the people who read your Profile Form will know who to contact for what service.
  5. EBMA One-on-One sessions have no agenda. Think of ways to use your session profitably. Time is short but, among the possibilities, you could:
    • Bring printouts and do a business review with each firm. Printouts could include sales figures, marketing plans or an overview of the prior year’s highlights. 
    • Evaluate your year-to-year growth with each other.
    • Discuss new promotions or marketing efforts.
    • Come up with ways that you can work better together or do cooperative marketing.
    • Ask for suggestions as to how your firm can be more helpful to the other.
    • Suggest better ways to use posters, teaching guides, and bookmarks.
    • Discuss creative ways to involve reps.
    • Ask about new trends, new markets, new products--EBMA is the place to hear about them.
    • Bring news from editorial about new books and publishing programs.
    • Find ways to use authors regionally or nationally.
  6. Remember that all EBMA members are not alike. Don’t assume you know what another business focuses on. Read the Profile Form.
  7. And don’t forget that “the other side” has an agenda too! Sometimes one side does all the talking and none of the listening.
  8. What if you have run out of time and there’s more to discuss?
    • There is time each afternoon to continue talking at the wholesaler’s table. Keep a calendar and schedule additional time during one of these time periods.
    • If time runs out, set up ways to keep talking by phone or e-mail when you’re both back at work.
  9. Establish a system for taking notes and keeping track of each discussion. The days are long and the there is too much input to leave everything to memory.

IMPORTANT: Deadline to complete the online profile forms (Publisher Form or Wholesaler Form) has been extended to December 6, 2021. 

PUBLISHERS: You may ship the books and catalogues that you will be promoting at the 2022 EBMA Annual Meeting in advance of the meeting directly to the hotel.  Please ship to arrive by January 7 and be sure to have your tracking information with you.  Shipping address is:

Jaymie Uchiyama
C/O EBMA Author Books
EBMA Conference
10000 N. Oracle Rd.
Tucson, AZ 85704


OTHER DETAILS 

Weather

January is the coolest month in Tucson.  While there may be rain it is generally dry.  Average high temperatures are 64 F at day and 39 F at night.  We suggest brining sweaters and appropriate dress for some of our evening outdoor events.

Attire

EBMA has naturally adopted a business or smart casual dress code, although we have been known to mix it up in the past.  We just ask that things like flip-flops, shorts, tank tops and t-shirts with any provocative pictures or words be avoided. If you’re more comfortable in business casual or dressy attire please dress in this manner.

The opening awards dinner and the President's dinner are a little more formal.  We will be doing another group picture this year and we want you to look your best.

SPONSORS & EXHIBITORS 

After continued success over the last four years, EBMA will continue to offer sponsor and exhibitor opportunities.

Sponsor opportunities are available to select organizations that are service providers supporting publishers in the educational and library marketplace with specific products and services that enhance and improve reading for children. Sponsors will participate in the one-on-one sessions by having scheduled meetings with publishers. 

Exhibitor opportunities are available to publishers who do not qualify for membership in EBMA. Exhibits will be located outside the one-on-one session meeting room. 

Download the Exhibitor Prospectus or contact info@edupaperback.org, for additional details. To register as an exhibitor or sponsor, please click here use the links on the left hand side of this webpage.



Educational Book & Media Association is a 501(c)6 non-profit organization.

P.O. Box 3363, Warrenton, VA 20188
Ph. 540-318-7770

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