EBMA 2023 Annual Meeting
February 6-9, 2023
Atlantis Paradise Island, Bahamas

The 2023 Annual Meeting Program Committee, Andrea Crabtree of Crabtree Publishing Company, Marin Foster of Baker & Taylor, and Don Reinbold of Follett School Solutions are pleased to announce the 2023 meeting theme: Windows, Mirrors and Sliding Glass Doors in a Challenged World.

Click the images below for details regarding the agenda, hotel reservations, transportation information, one-on-one session advice and to register. For questions, please contact info@edupaperback.org

COVID POLICY- New 7/12/2022

Bahamas has a travel site for COVID protocols. EBMA is monitoring this site and will communicate any changes to EBMA members. Visit the Bahamas travel health site for more information: https://travel.gov.bs/



 Monday, February 6th  
 9:00 AM Board of Directors Meeting
 3:00 PM Registration Opens and 1-on-1 Set Up Begins 
 5:30 PM Opening Reception 
 6:30 PM  Awards Dinner
 Tuesday, February 7th  
 8:00 AM Breakfast
 9:00 AM Education Session 
 10:30 AM 1-on-1 Session Group A 
 12:30 PM Lunch with Author 
 2:00 PM 1-on-1 Session Group B
 6:00 PM Dinner and Celebration 
 Wednesday, February 8th  
 8:00 AM Breakfast
 9:00 AM Education Session 
 10:30 AM 1-on-1 Session Group B
 12:30 PM Lunch with Author 
 2:00 PM 1-on-1 Session Group A
 6:00 PM President's Reception 
 7:00 PM President's Dinner 
Thursday, February 9th  
 8:00 AM Breakfast
 9:00 AMMembership Meeting
 9:45 AM1-on-1 Session Groups A & B 
 12:00 PMMeeting Concludes and Optional Excursions 


Hotel Reservations
Please use this link to book your hotel reservations 

Hotel Rates

There are two options for the hotel.  A 21% tax, resort fees, and hotel fees are additional.  See full breakdown of tax and fees.

Option 1:  Royal Tower- $255/night plus tax and fees - newly renovated near the main entrance, exercise area, water park, receptions, and breakfast

Option 2:  Coral Tower- $199/night plus tax and fees- more budget friendly resort tower closer to the meetings

PLEASE NOTE: THE CUT-OFF FOR GUARANTEED RESERVATIONS IS January 13, 2023. Reservations made after this date are subject to prevailing room rates. All reservations requests will require a credit card for a deposit for one room night.

Optional Excursions -price and reservations forthcoming

EBMA is working with Bahama's Fantasies to bring our group several options for EBMA members to continue to have fun together.  These will include as separate ticketed item and may be added to your registration at a later date.

Sunday, February 5

  • Swimming With the Pigs Adventure (all day- requires flying in on February 4)

Thursday, February 9 (afternoon 1/2 day)

  • Rum Tour
  • Catamaran Sail and Snorkel
  • Deep Sea Fishing


Transportation options between the airport and hotel:

  • Round trip transport through Bahama Fantasies - $48.00. Click here to access form for reservation and payment.


Several EBMA members have indicated on their evaluation forms that it took them a few years to make their One-on-One sessions really pay off, especially since they are only eight minutes long. To get everything possible out of these brief meetings, you really have to plan ahead. Here are some tips that may get you up and running more quickly.

  1. In early January, you will receive from EBMA, by e-mail, registration lists for the 2023 EBMA Annual Meeting.
  2. Complete the Profile Form by December 9, 2022: The Profile Forms are offered as an electronic web form that you will fill out online (Publisher Form or Wholesaler Form). The material collected on the form has also been updated and reduced to pertinent information about your company. During the registration process you will be given the option to select receiving an online profile book only prior to the meeting or a hard copy bound profile book onsite at the annual meeting.
  3. Be sure to characterize your business clearly—EBMA members are NOT all alike!
  4. Be certain that the people who read your Profile Form will know who to contact for what service.
  5. EBMA One-on-One sessions have no agenda. Think of ways to use your session profitably. Time is short but, among the possibilities, you could:
    • Bring printouts and do a business review with each firm. Printouts could include sales figures, marketing plans or an overview of the prior year’s highlights. 
    • Evaluate your year-to-year growth with each other.
    • Discuss new promotions or marketing efforts.
    • Come up with ways that you can work better together or do cooperative marketing.
    • Ask for suggestions as to how your firm can be more helpful to the other.
    • Suggest better ways to use posters, teaching guides, and bookmarks.
    • Discuss creative ways to involve reps.
    • Ask about new trends, new markets, new products--EBMA is the place to hear about them.
    • Bring news from editorial about new books and publishing programs.
    • Find ways to use authors regionally or nationally.
  6. Remember that all EBMA members are not alike. Don’t assume you know what another business focuses on. Read the Profile Form.
  7. And don’t forget that “the other side” has an agenda too! Sometimes one side does all the talking and none of the listening.
  8. What if you have run out of time and there’s more to discuss?
    • There is time each afternoon to continue talking at the wholesaler’s table. Keep a calendar and schedule additional time during one of these time periods.
    • If time runs out, set up ways to keep talking by phone or e-mail when you’re both back at work.
  9. Establish a system for taking notes and keeping track of each discussion. The days are long and the there is too much input to leave everything to memory.


Health/COVID Protocols

Bahamas has a travel site for COVID protocols. EBMA is monitoring this site and will communicate any changes to EBMA members. Visit the Bahamas travel health site for more information: https://travel.gov.bs/

Shipping Instructions & Attendee Rosters:
IMPORTANT- Shipping to and from the Bahamas is a lengthy and expensive enterprise.  The hotel uses the preferred US based Laser Ship to process all incoming shipments.  The cost to use Laser Ship is very expensive.  It is suggested that attendees wishing to showcase material pack the material they feel they absolutely must use.  We also suggest that Wholesalers intending to take material home with them pack and extra suitcase for this purpose.  The cost to ship from the hotel to the USA or Canada is much greater than the cost of extra baggage.

If your company must use shipping we will be providing an instruction sheet for using Laser Ship by the end of October.  Shipments will need to be in Florida the first week of January to ensure they are able to pass through customs in time for the conference.


EBMA has naturally adopted a business or smart casual dress code, although we have been known to mix it up in the past.  We just ask that things like flip-flops, shorts, tank tops and t-shirts with any provocative pictures or words be avoided. If you’re more comfortable in business casual or dressy attire please dress in this manner.

The opening awards dinner and the President's dinner are a little more formal.  We will be doing another group picture this year and we want you to look your best.

Educational Book & Media Association is a 501(c)6 non-profit organization.

P.O. Box 3363, Warrenton, VA 20188
Ph. 540-318-7770


Powered by Wild Apricot Membership Software