• 2023 EBMA Annual Meeting

2023 EBMA Annual Meeting

  • 06 Feb 2023
  • 3:30 PM
  • 09 Feb 2023
  • 10:00 AM
  • Atlantis Paradise Island, Bahamas


(depends on selected options)

Base fee:
  • Register by December 9 to save on registration! This registration type is available to wholesaler and publisher members only. If you are unable to register for this option, please make sure to renew your membership first.
  • Exhibitor opportunities are available to publishers who do not qualify for membership in EBMA. Register as an exhibitor if you are a publishing company that does not qualify for membership in EBMA. Exhibits will be located outside the one-on-one session meeting room.
  • Gold Sponsor opportunities are available to select organizations that are service providers supporting publishers in the educational and library marketplace with specific products and services that enhance and improve reading for children. Sponsors will participate in the one-on-one sessions by having scheduled meetings with publishers.

Registration is closed

About The Program

The 2023 Annual Meeting Program Committee, Andrea Crabtree of Crabtree Publishing Company, Marin Foster of Baker & Taylor, and Don Reinbold of Follett School Solutions, are pleased to announce the meeting theme: Windows, Mirrors and Sliding Glass Doors in a Challenged World.

February 6

  • 9:00 AM Board of Directors Meeting - Eros
  • 3:00 PM Registration Opens and 1-on-1 Set Up begins - Imperial Ballroom BCD
  • 5:30 PM First Timers Reception - Royal Deck
  • 6:00 PM Opening Reception - Royal Deck
  • 6:45 PM Awards Dinner - Poseidon

February 7

  • 8:00 AM Breakfast - Dig Deck
  • 9:00 AM Education Session - Poseidon
  • 10:30 AM 1-on-1 Session Group A - Imperial Ballroom BCD
  • 10:30 AM Publisher Education Session - Poseidon
  • 12:30 PM Lunch w/ Author - Poseidon
  • 2:00 PM 1-on-1 Session Group B - Imperial Ballroom BCD
  • 6:00 PM Dinner and Celebration - Royal Deck and West Beach

February 8

  • 8:00 AM Breakfast - Dig Deck
  • 9:00 AM Education Session - Poseidon
  • 10:30 AM 1-on-1 Session Group B - Imperial Ballroom BCD
  • 10:30 AM Publisher Education Session - Poseidon
  • 12:30 PM Lunch - Poseidon
  • 2:00 PM 1-on-1 Session Group A - Imperial Ballroom BCD
  • 6:00 PM President's Reception - Imperial Foyer and Patio
  • 7:00 PM Presidents Dinner - Poseidon
February 9
  • 8:00 AM Breakfast - Dig Deck
  • 9:00 AM Membership Meeting - Poseidon
  • 9:45 AM 1-on-1 Session Groups A & B - Imperial Ballroom BCD
  • 12:00 PM Meeting Concludes and optional excursions

Registration Details

To register for the annual meeting, please use the registration links on the left hand side of this webpage. Complete meeting details regarding the agenda, hotel reservations, transportation, one-on-one session advice and more will be forthcoming.

Early-bird registration closes December 16, 2022.  After this date, registration prices will increase by $100. 

Registration is $1045 per person and includes all the meals listed above, access to education session, access to networking events, and access to the 1-on-1 sessions.

EBMA has conducted a historical review of costs to attend the conference.  Several cost changes have occurred in the past decade plus.  Please consider using this cost comparison tool to help you answer questions about the event posed by your colleagues or supervisors.


EBMA is not requiring any additional protocols to those established by the hotel or government of the Bahamas. 

Bahamas has a travel site for COVID protocols. EBMA is monitoring this site and will communicate any changes to EBMA members. Visit the Bahamas travel health site for more information: https://travel.gov.bs/

Special Note to Company Admins: If you are a company administrator not attending the annual meeting but registering one or more employees from your company, please do not register yourself or register the attendee with your email address. If you would like to be copied on information regarding the annual meeting, please input your address in the secondary email field.

Hotel Reservations
Please use this link to book your hotel reservations 

Hotel Rates

There are two options for the hotel.  A 21% tax, resort fees, and hotel fees are additional.  See full breakdown of tax and fees.

Option 1:  Royal Tower- $255/night plus tax and fees - newly renovated near the main entrance, exercise area, water park, receptions, and breakfast

Option 2:  Coral Tower- $199/night plus tax and fees- more budget friendly resort tower closer to the meetings

PLEASE NOTE: THE CUT-OFF FOR GUARANTEED RESERVATIONS IS January 13, 2023. Reservations made after this date are subject to prevailing room rates. All reservations requests will require a credit card for a deposit for one room night.

Transportation Between Airport and Hotel:

Transportation options between the airport and hotel:

Optional Excursions -price and reservations forthcoming

EBMA is working with Bahama's Fantasies to bring our group several options for EBMA members to continue to have fun together.  These will include as separate ticketed item.

Sunday, February 5

As of 01/12/2023, the Swimming with the Pigs excursion has sold out.

Cost per person: $165 (Lunch and transportation to Bayshore Marina are NOT included)
Time: 9:00 AM - 5:00 PM
Maximum # of People: 15

Enjoy an 8-hour day of sightseeing and cruising Nassau Harbor and Paradise Island as you sail out to Rose Island for a full day of swimming with the pigs!  You’ll start the morning boarding a private 32-foot Donzi boat from Bayshore Marina and spend the day snorkeling on live reefs, viewing sea turtles in their sanctuary and, of course, swimming with the pigs!   Lunch is available at the beach bar and restaurant on Rose Island for an additional cost.  Another item on your itinerary will be passing by “Gilligan’s Island” (a.k.a. Sandy Cay).  Known as the 'Most Photographed Island in the World,' this gorgeous 3-acre island off Nassau provided the backdrop shot for Gilligan's Island. It's also the scene of a documentary by Huey Lewis and the News, Coppertone commercials and various movies.  At the conclusion of your day, your charter will drop you off at the Atlantis marina. Click here to register.

Thursday, February 9 (afternoon 1/2 day) - These half day adventures must be arranged directly with Bahama Fantasies. Click here for additional information on the tour options and the payment forms.

Sponsors & Exhibitors 

After continued success over the last five years, EBMA will continue to offer sponsor and exhibitor opportunities.  Sponsorship opportunities and benefits may be found here.  

There are two sponsorship levels

Gold Sponsor- $5,000 - includes 2 conference registrations and a table in the 1-on-1 rotation

Publisher Sponsor-$3,000- includes 1 conference registration and a display table

Please contact Brian Gorg at info@edupaperback.org for more information or to receive an invoice and sponsor contract.

Additional Details

Profile Forms: The 2022 Profile Forms are offered as an online form, click the links below to access the form that applies to you.  Profile Forms are due December 9, 2022

Shipping Instructions
IMPORTANT- Shipping to and from the Bahamas is a lengthy and expensive enterprise.  The hotel uses the preferred US based Laser Ship to process all incoming shipments. 

The cost to use Laser Ship is very expensive.  It is suggested that attendees wishing to showcase material pack the material they feel they absolutely must use.  We also suggest that Wholesalers intending to take material home with them pack and extra suitcase for this purpose.  The cost to ship from the hotel to the USA or Canada is much greater than the cost of extra baggage.


  1. Shipping instructions with Laser
  2. Shipping Costs- Please Read
  3. Shipping Form
  4. Shipping Payment
  5. Return Shipping Information

Shipments will need to be in Florida the January 10 to ensure they are able to pass through customs in time for the conference.

Credit Card Convenience Fee: There will be a 2.5% credit card convenience fee for all customers who wish to pay their registration fees by credit card. If you wish to avoid the processing fee you may choose to pay by check instead of credit card.   

Attendee Cancellation Policy: Cancellations must be received in writing by email to info@edupaperback.org. To receive a full refund, you must cancel your registration no later than January 10, 2023, a $100 processing fee will apply. If you cancel after this date substitutions may be made for another employee of your company.

COVID Related Cancellation Policy: Cancellations within one week of the start of the Meeting may receive a refund less the processing fee if the person tested positive for COVID.  A proof of a positive test must be provided for this refund.  

Sponsor & Exhibitor Cancellation Policy: Cancellations must be received in writing by email to info@edupaperback.org. Cancellations received prior to December 20, 2022 will be refunded 50%, no refunds will be given after December 20, 2022. 

Privacy Policy: All payment information will be kept secure and credit card information will be disposed of after payment is recorded.

For questions please contact Janelle Mihoc, admin@edupaperback.org

Educational Book & Media Association is a 501(c)6 non-profit organization.

P.O. Box 3363, Warrenton, VA 20188
Ph. 540-318-7770


Powered by Wild Apricot Membership Software